Effective Date: January 1, 2026

Speedgolf USA, LLC (“Speedgolf USA,” “SGUSA,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with our website, mobile applications, registration platforms, timing systems, events, leagues, memberships, and related services (collectively, the “Services”).

By using our Services, you agree to this Privacy Policy.

1. INFORMATION WE COLLECT

A. Personal Information

We may collect:

Name
Email address
Phone number
Mailing address
Date of birth / age division
Emergency contact information
Gender (for divisions or rankings)
Membership status
Event participation records
Waiver acknowledgements

B. Sensitive Athletic & Event Information

Because Speedgolf is a competitive athletic activity, we may collect:

Golf scores and timing results
Rankings and competitive statistics
GPS course activity (if enabled)
Fitness performance data submitted voluntarily
Medical readiness confirmations
Safety and incident reports

We collect this only for sporting administration, safety, fairness, and insurance compliance.

C. Payment Information

Payments are processed by third-party processors (e.g., Stripe, Apple Pay, Google Pay).
We do not store full payment card numbers.

We may retain:

Transaction ID
Last four digits
Payment status
Refund history

D. Technical & Device Data

Automatically collected:

IP address
Browser/device type
Pages viewed
Registration activity
Login history
Cookies and tracking identifiers

E. Location Data

If enabled, we may collect approximate or GPS location for:

course verification
event timing integrity
leaderboard accuracy
safety monitoring

You may disable location tracking in device settings, but some features may not function.

2. HOW WE USE INFORMATION

We use data to:

Register and manage events
Verify waivers and eligibility
Administer rankings and leaderboards
Provide memberships and insurance coverage
Ensure course and participant safety
Prevent cheating or score manipulation
Communicate schedules, updates, and alerts
Provide customer support
Improve Services and user experience
Comply with legal and governing body requirements

We do not sell personal data.

3. PUBLIC SPORTING RESULTS & MEDIA

Speedgolf USA is a competitive sport organization.

By participating, you understand and agree that the following may be publicly displayed:

Name
Age division
City/State/Country
Scores and times
Rankings
Historical results
Event photos and videos

This information is part of the official record of competition and generally cannot be erased without removing competitive integrity of results archives.

4. COMMUNICATIONS

We may send:

Event confirmations
Schedule updates
Safety notices
Membership notices
Optional newsletters and promotions

You may unsubscribe from marketing messages, but transactional and safety communications cannot be opted out of while registered for an event.

5. COOKIES & TRACKING

We use:

Essential Cookies – login, registration, security
Functional Cookies – preferences, saved settings
Analytics Cookies – performance and usage trends
Third-Party Cookies – payment processing and embedded content

You can adjust cookie preferences in your browser settings.

6. DATA SHARING

We share information only when necessary with:

Payment processors
Event timing/scoring systems
Insurance providers
Hosting golf courses (participant verification only)
Service providers operating on our behalf
Authorities when required by law

We require all vendors to safeguard personal data.

7. DATA RETENTION

We retain data based on operational and legal necessity:

Data Type

Typical Retention

Waivers & incident records

Permanently (legal protection)

Competition results

Permanently (sport records)

Membership records

Duration of membership + 7 years

Payment records

7 years

Accounts inactive

May be anonymized after 5 years

Analytics logs

24–36 months

8. MINORS

Participants under 18 require verified parent/guardian consent.

We collect limited minor data strictly for:

division placement
safety
eligibility
insurance

Parents may request access or correction of minor data, but competition results may remain part of official sport history.

9. YOUR PRIVACY RIGHTS (U.S. STATE LAWS)

Depending on your state of residence, you may have rights to:

Access your personal data
Correct inaccurate data
Delete certain personal data
Obtain a copy of your data
Opt out of targeted marketing communications

We do not sell or share personal data for advertising purposes.

Requests may be submitted to: info@speedgolfusa.com

We may verify identity before fulfilling requests.

10. SECURITY

We implement reasonable administrative and technical safeguards.
No system is 100% secure, but we follow industry practices appropriate to the size of our organization and nature of athletic events.

11. THIRD-PARTY LINKS

Our Services may link to third-party platforms.
We are not responsible for their privacy practices.

12. CHANGES TO POLICY

We may update this Privacy Policy periodically.
Material changes will be posted on our website with an updated effective date.

Continued use of the Services after changes constitutes acceptance.

13. CONTACT US

Speedgolf USA, LLC
8616 Lanell Ln
Houston, TX 77055
info@speedgolfusa.com

By using Speedgolf USA Services, you acknowledge that you have read and understood this Privacy Policy.

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